Financial Services
Document Management for Financial Services
What are your information management issues?
With today’s new way of working, the ability to work remotely is a must for any Independent Financial Advisor! An IFA will require financial services documents are made easily accessible only to those advisors who need to access and review these files. Securing access is one thing, but these files may also need to be shared with third parties, so the ability to share individual files securely is also very important.
Being able to easily digitise documents, and then store and index files against individual client matters helps improve efficiency. Proof of ID and AML (anti-money laundering) checks need to be made and documents and contracts need to be e-signed and exchanged with clients!
There is also the extra burden of regulatory inspection that needs to be catered for and audits may require customer files to be reviewed, and this is obviously best done without disrupting any ongoing business!
How we can help your practice …
Independent Financial Advisors searching for a solution to enable remote working and offer flexibility to their business would benefit greatly by using Docusoft CloudFiler. Our true cloud-based solution, offers enhanced security and improved accessibility, by allowing access permissions to be set for users who need to access client files. Docusoft CloudFiler can be accessed by using a web browser, desktop application or mobile app designed for occasional access. The software’s user interface makes it easy to file any document type in its native format, and structures and standardises the indexing of client documents. Client correspondence such as e-mails can be automated or simply filed direct from Microsoft Outlook. Search and review of case correspondence is made very easy for advisors and also specific access can be enabled why regulatory authorities and the detailed audit trail provides full information about who accessed documents, when and how and if they are processed.
A standard template provides a ‘fast-start’ filing system out-of-the-box, that reduces project and implementation time and allows the process of moving to a less-paper office as quick and painless as possible. The template is easily customised to meet the needs of individual IFA requirements. Docusoft CloudFiler acts as a secure ‘vault’ to store confidential client information, meeting FSA and data protection guidelines.
Arrange a demonstration to see how it works
Client Quotes
“Docusoft improves efficiency and helps me deliver case documents securely!”
Docusoft is easily integrated with other business systems and out of the box, includes add-ins for Microsoft Office and Windows. The system is used with many other solutions and offers an extensive API to make the process of integration with other applications easier.
Docusoft CloudFiler also offers integration with AML software to confirm stats on the fly. The templating of onboarding documents and the secure delivery of these sensitive files and documents to case clients and creditors is made more efficient via Docusoft’s secure client Portal.
The secure Portal offers numerous possibilities to securely message, share files, deliver documents and request electronic approval or e-signature of client files, agreements and contracts. Again, the system offers a detailed audit trail of activity.
The benefits of Docusoft for Independent Financial Advisors – IFAs
Security
All documents are in one location
All documents are in one location
User activity is audited
Regulatory compliance is enhanced
Accessibility
Access case files whenever and wherever you need
Web browser interface, desktop and mobile apps
Work remotely as needed
Branded Secure Client Portal
Access filed correspondence and reply/forward from anywhere
Filter search results using indexing fields Secure, shared access to every document
Share securely with external users
Search by content using OCR
Eliminate misfiling of client documents
Storage
Reduce storage
Reduce costs
Release office space
Available 24/7
Email archive
Increase productivity and services
Enhances Business Processes
Secure Client Portal
Efficiency
Easily file documents
Built-in Email management
Eliminate lost time manually searching for files
Increase response time to case requests
Increase response time to case and client approvals
Manage and enhance business processes
Increase productivity
Implement effective workflows
Security
All documents are in one location
All documents are in one location
User activity is audited
Regulatory compliance is enhanced
Accessibility
Access case files whenever and wherever you need
Web browser interface, desktop and mobile apps
Work remotely as needed
Branded Secure Client Portal
Access filed correspondence and reply/forward from anywhere
Filter search results using indexing fields Secure, shared access to every document
Share securely with external users
Search by content using OCR
Eliminate misfiling of client documents
Storage
Reduce storage
Reduce costs
Release office space
Available 24/7
Email archive
Increase productivity and services
Enhances Business Processes
Secure Client Portal
Efficiency
Easily file documents
Built-in Email management
Eliminate lost time manually searching for files
Increase response time to case requests
Increase response time to case and client approvals
Manage and enhance business processes
Increase productivity
Implement effective workflows
Docusoft CloudFiler
Storing all your documents in one place, easy to find, easy to manage, shared easily and securely.
Any Time, Any Place, Any Device