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Recruitment

Document Management for Recruitment

Human Resource department has to deal with paperwork consistently, right from onboarding new recruits to exit interviews. Every formality requires proper processing and formal organisation and retention of documents

From charting a manpower requirement for a project to sourcing, screening, selecting, training and controlling, the HR teams constantly document every aspect and have to segregate documents into several categories. Over the course of its operations, the recruitment sector produces an enormous amount of documentation, both incoming and outgoing as temporary staff move job regularly and new CVs and job description information is gathered frequently and permanent employee records have to be updated on a regular basis to ensure data accuracy and reliability since this would directly affect the organisation’s plans. The information has to be accurately indexed for easily accessible and document security and integrity.
Document Management for Recruitment

Besides, the indexing structure for an HR is also relatively complex since they have to maintain data for several departments and further organize them into various folders, depending on the nature of the document. Furthermore, the legislative regulations further add to complexity as the payroll, grievances, employee personal data, etc are also maintained by the HR. Documents have to be carefully filed into appropriate department cabinet and folders and often there will be overlapping sections that may cause confusion leading to inconsistent filing of documents and cost a considerable amount of time and resources to rectify.

A document management system for HR can make lives so much easier . . . . .
Document Management systems are often considered merely an archiving tool used to store scanned documents, however over the years, the systems have become so much more advanced, going from just record management to practice management and automation tool. They are capable of being used as a live filing system used for capturing information as it happens and providing meaningful information on its processing stages and effectively making it a part of the operational workflow and task management.With modern tools such as video calling becoming mainstream, employers often extend their scope to source candidates from physical locations that may have been otherwise unfeasible. As beneficial and convenient it may be, the remote recruitment process presents its own set of challenges, for instance gathering paperwork and candidate’s signature. Our portal system is built for such scenarios and takes care of properly gathering all onboarding documents in a digital format and furthermore automates its so you don’t have to send a list of required documents every time, just send a portal message to a candidate and it lets him upload all documents and sign the forms you sent to him digitally, without even having to print it!
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Once the onboarding process is complete, you can store all the details pertaining to the employee in the CRM system that lets you store information and also use it for generating letters, emails and reports. The CRM also lets you easily filter records based on various criteria, down to every single column of the grid, furthermore these can be saved as views for future use or exported for further processing.

In addition to the utilities, Docusoft is also highly cost effective. To begin with, it saves you the manpower required to organize, fetch and maintain documents since it requires considerably less time and effort, these workhours can be invested in more productive tasks. You can also cut down on your IT expenses incurred in managing documents and rented cloud storage or purchasing expensive hardware to ensure you have sufficient storage and all other software to keep it secured from viruses and cyber attacks and hacks. We provide you with this storage facility included with our cloud system and also take care of data security and maintain backups and archives as necessary, all-in lieu with the GDPR regulations.

The benefits of Docusoft for Recruitment

Docusoft CloudFiler
Storing all your documents in one place, easy to find, easy to manage, shared easily and securely.
Any Time, Any Place, Any Device