Document Management for Schools and Universities
Schools and academies maintain libraries of paperwork and records to keep for years — not just for reference, but because many must be retained for a set period or indefinitely. Making records available both digitally and physically presents challenges beyond simply storing them on shelves.
Schools maintain records for administration — student enrolment forms, annual reports, parental authorities, medical issues, course choices, exam papers and careers information — and, with the shift to digital learning, also store videos, audio, e-books, presentations and other course material.
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How Docusoft helps your schools and Universities practice
Docusoft has served the document management industry for over two decades, evolving from a single-window application into an entire practice management system while retaining an easy-to-use, consistent interface. All records across departments — administration, reception, classrooms, or staff on a field trip — can be stored in a single repository and made available to authorised users on office desktops, laptops, tablets and Android/iOS smartphones. Confidential and sensitive documents can be transferred via an encrypted portal instead of regular email, facilitating digital signatures and approvals, while all data is managed and backed up by us. Docusoft Cloud combines a document management system, CRM for student/staff information, a Portal for secure document exchange, and DocuDrive for general data such as videos and presentations — plus email, contacts, document and spreadsheet editors, task manager and calendar, all sharing data across tools.
The benefits of Docusoft for schools and Universities
Security
- All documents are in one location
- Backup and recovery is built-in
- User activity is audited
- Regulatory compliance is enhanced
- Controlled access to files and folders
Storage
- Reduce storage and costs
- Release office space
- Available 24/7
- Email archive
Accessibility
- Cross-platform access (web, phone, tablet, laptop)
- Filter search results using indexing fields
- Share securely with external users
- Share with clients for approval and e-signature
- Search by content using OCR
Efficiency
- Easily file documents with built-in email management
- Eliminate lost time manually searching for files
- Increase response time to client requests
- Manage and enhance business processes with workflow
Any Time, Any Place, Any Device
Storing all your documents in one place — easy to find, easy to manage, shared easily and securely. Arrange a demonstration to see how it works for schools and Universities.