The paperless office, as a concept, can be traced back to the days when desktop computers first appeared in the office. Today the paperless office is less of a concept and helps businesses increase productivity, add cost efficiencies and offer many other immediate benefits. Together, these benefits help organisations justify the implementation of new technology, such as systems for the management of electronic documents, electronic signature of digital files and the electronic processing of business transactions. Irrespective of these benefits, in the longer term, by going paperless organisations are contributing to the environment by saving precious resources, they are contributing to improvements in customer service and making their businesses ever more competitive.
Here are 4 reasons that may motivate your organisation to think about removing paper from their businesses and why it is fast becoming a necessity and something all organisations should consider if they wish to remain competitive and adaptable in this agile digital age.
- The Paperless Office is a “Smart” Office
Paperless office solutions provides the ability to improve businesses process using workflow tools. Users can access, work on and share crucial documents and files securely. These solutions deliver documents and information electronically to users thus reducing the need for manual distribution of paper or electronic documents.
- Cross Border Paperless Trade
The way documents are exchanged and electronic transactions handled vary from region to region. Standardising these processes often lead to improvements in productivity and make it easier for businesses to trade. An example of one such initiative is the Framework Agreement on Facilitation of Cross-border Paperless Trade in Asia and the Pacific. The adoption of the Agreement by the United Nation’s Economic and Social Commission for Asia and the Pacific was announced on 24 May 2016. This agreement and other similar future standardisation will only lead to smoother management of transactions and simplification of cross-border trade.
- Competitive Edge
More and more businesses are adopting new digital services and software solutions and are moving closer to becoming totally paperless. Why? Because these services and software provide significant advantages to business in terms of cost and productivity efficiencies. Organisations that fail to identify these benefits and update their business processes and workflows according will undoubtedly face difficulties. They are likely to be less efficient than their competitors, customer service levels may falter, profitability may be effected and their competitive edge lost.
- Environmental Concerns
Green’ issues are always in the news. Making best use of the worlds resources is in everyone’s best interests. Many corporate organisations use environmental concerns as a part of their business strategies and many to great effect, just look at Tesla as an example. Making a difference and being able to publicly say your business is making a difference to the environment can only be good! So, if your business is still reliant on paper, why not make a difference and join others and try going paperless for a day – World Paper Free Day is on 9th November 2017.
If you draw up the pro’s and con’s of paperless versus paper you will soon realise the benefits of going paperless far outweigh the negatives. So why not take those first steps and start investigating how the paperless office can help your business.