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 DocuSoft deliver solutions that can save time and money for businesses in all industry sectors. It provides comprehensive email management, powerful paper capture, electronic file capture, storage and retrieval functions which can be seamlessly integrated with back-office systems. It provides customisable search screens, a secure document store where no information can be deleted, and a comprehensive audit trail to maintain compliance.
What are your information management issues?
Companies involved in the Distribution Sector are seeking to minimise costs and maximise efficiencies in an ever competitive business climate. The core IT systems have provided significant benefits, but there are still inefficiencies in the business process and in the document access and control.
How can we help?
The DocuSoft solution provides secure access to all documentation in any format. The opportunity to automate the business processes is the key to delivering significant efficiencies and cost savings. The benefits are in controlling and managing the purchasing function, improving the approval process, monitoring the user activities, and eliminating paper from the process.
DocuSoft is feature rich and includes a fully customisable template, developed for and enhanced by our clients. This allows us to significantly speed up the implementation process and provides very powerful search, retrieval and display options for all client documents, including emails, scanned paper and electronic files.
The DocuSoft solution provides all the functionality required to improve internal processes and enhance the approval process. DocuSoft significantly reduces storage costs by relieving the dependence on expensive in-house or off-site paper storage, freeing up valuable office space. And it provides a secure and comprehensive audit trail, allowing shared and authorised access to all client files whilst protecting against loss or damage. DocuSoft stores all documents in the native formats and is very easy to use.
Benefits of DocuSoft
DocuSoft comprehensive document management solution is cost justified because of the numerous benefits it delivers to Distribution clients.
Significant benefits to Accountant include:
| Security |
Accessibility |
Access to files and folders is controlled
All documents are in one location
Backup and recovery is easily managed
All activity is audited
Approval process is enhanced |
Access to files by a variety of indexing fields
Filing/indexing is consistent
Secure, shared access to every document
Search by content using OCR
Access to all information in any electronic format
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| Storage |
Efficiency |
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Reduce storage
Release office space
Hard copy filing is reduced if not eliminated
Save money |
Eliminate lost time manually searching for files
Increase response time to client requests
Manage and enhance business processes
Increase productivity
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What our client says?
"Accounts, Credit Control and Sales staff can now fax or e-mail proof of delivery to customers in moments, which has greatly benefitted our internal efficiency and productivity and the service we provide to our customers."....Read More
Paul Brown, Linton Fuel Oils
"... losing invoices or job requests are a thing of the past - everyone can access them easily and the search options are good " ...Read More
Jason Brown, M Delacey & Sons
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